News365 backups

External Backups Are Important for Microsoft 365


Microsoft 365 has become an incredibly popular choice for businesses, offering a suite of productivity tools and cloud-based services. While Microsoft provides some native backup capabilities within the platform, many businesses make the mistake of assuming that it is sufficient for their data protection needs. Relying solely on the native backup for Microsoft 365 isn’t enough and the potential risks it poses to your business critical data.


Limited Retention Period:


The native backup for Microsoft 365 has a limited retention period for deleted items, ranging from 30 to 93 days depending on the application used and license purchased. If data loss or accidental deletion occurs beyond this period, it becomes increasingly difficult, if not impossible, to recover the lost information. This limitation leaves businesses vulnerable to data loss, especially in scenarios where long-term data retention is required for compliance or legal purposes.




Relying solely on the native backup for Microsoft 365 means relying on a single-point-of-failure. While Microsoft invests heavily in the security and reliability of its platform, it does not guarantee complete protection against data loss. If a failure occurs within the Microsoft infrastructure, such as a service outage or a ransomware attack, your data could be at risk. Having a backup solution independent of Microsoft’s infrastructure ensures that your data is protected even in the event of an incident or disruption.


Compliance and Legal Requirements:


Many businesses are subject to compliance regulations and legal requirements that dictate the retention and protection of data. The native backup for Microsoft 365 may not provide the necessary features and controls to meet these obligations. A dedicated backup solution designed for compliance can offer advanced features such as legal hold, eDiscovery, and audit trails, ensuring that businesses can adhere to regulatory requirements and maintain data integrity.


Limited Granularity:


The native backup for Microsoft 365 often lacks the granularity required for effective data recovery. In the event of accidental data deletion or corruption, businesses need the ability to recover individual items, such as emails, contacts, or documents, without having to restore the entire backup. Granular recovery allows for faster and more targeted data restoration, minimizing downtime and improving productivity. Without a robust backup solution that offers granular recovery options, businesses may face challenges in retrieving specific items quickly and efficiently.


Comprehensive Data Protection:


Data loss can occur due to various factors, including human error, malicious activities, or external threats. The native backup for Microsoft 365 primarily focuses on protecting against infrastructure failures and may not provide comprehensive coverage for all potential data loss scenarios. Implementing a robust backup solution designed specifically for Microsoft 365 offers added protection against accidental deletion, internal threats, external attacks, and other data loss incidents, safeguarding your business-critical information.




While Microsoft 365 offers some native backup capabilities, it is important to recognise its limitations and understand the potential risks associated with relying solely on it for data protection. To ensure comprehensive data protection, businesses should consider implementing a dedicated backup solution designed specifically for Microsoft 365. By doing so, you can mitigate the risks of data loss, comply with regulatory requirements, and have peace of mind knowing that your business-critical data is securely backed up and recoverable in any scenario.


How Can Cortec Help You?


To give yourself the greatest level of protection, Cortec IT recommends and offers to its clients an automated and secure offsite backup solution. With an extremely reasonable pricing structure, Cortec’s backup solutions could be the right solution for your business and is more affordable than you think.


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